A contract keeps you and your loved ones covered
When you hire a senior caregiver, we'll help you with the best strategy for how care should be provided for your loved one.
What your senior care contract should include
1
Start date
2
Worksite address
3
Work schedule
Should encompass all seven days of the week with start and end times - as well as the total daily and weekly hours your caregiver will work.
4
Job responsibilities
Should include a general overview of what the caregiver will be expected to do while on the clock. A separate list of detailed tasks, timelines and instructions can be included on a different document if you prefer.
5
Compensation
Should include your caregiver's hourly rate of pay, overtime rate of pay and total weekly compensation. You should also let your caregiver know if they will be paid weekly or bi-weekly.
6
Additional payment items
These include whether you will reimburse for miles driven on the job or cover certain expenses for your nanny, such as health insurance, public transportation, parking or cell phone service.
7
Paid time off
Should include any paid sick leave and/or paid vacation days you plan on giving to your caregiver.
8
Social media policy
Describe what an appropriate use of social media is while on the job and whether your caregiver is allowed to share photos of your loved one.
9
Holidays
Should include a list of paid and unpaid holidays your caregiver will have off.
10
Termination policy
List the items in which your caregiver can be fired so they know what is unacceptable while caring for your loved one.
11
Raises and reviews
Let your caregiver know when their job performance will be reviewed and when they are eligible for a raise.
12
Rules and expectations
This should be an addendum further explaining your loved one's physical and/or mental medical diagnosis, any impairments they may have, what medications they take, what the policy for visitors is, and other aspects related to how care is provided.
13
Tax withholding and reporting
Let your caregiver know that taxes will be withheld and that you will be handling their W-2 at year-end and be responsible for reporting their wages to the IRS and state.
14
Daily schedule
Lay out what a typical day should ideally look like along with what times certain medications should be taken.
Get started with HomePay
Our award-winning Tax, Payroll & HR specialists understand that every family's situation is unique. We are here to answer your questions quickly and accurately.
Call us for a free consultation (888) 273-3356
**Happiness Guarantee: We proudly stand behind the quality of our service. If you are unhappy with our service for any reason within the first 6 months after we activate your account, call our dedicated team of consultants at 1-888-273-3356 within that 6-month time period. We will then reimburse all HomePay fees paid by you prior to your call. A reimbursement may only be requested once under this guarantee, and cannot be used again if you reenroll. Reimbursement does not include fees for non-sufficient funds, credit card processing fees and payroll reversal fees. This Happiness Guarantee is valid for clients who pay HomePay directly for quarterly or monthly service fees. It is not valid for corporate clients including Care@Work and senior care agency clients.
***Service Accuracy Guarantee: We guarantee (i) that your tax returns will be filed accurately and on time, and (ii) that your tax remittances will be paid on schedule if, in each of the foregoing cases, we receive your complete and accurate information by the end of the calendar quarter. If you incur monetary penalties from tax regulators due to our fault, and we are not successful in getting those amounts waived, we will at our discretion either pay those penalties on your behalf, or reimburse you for those amounts, in each case, excluding any other liability or the underlying tax obligation itself. We will not be at fault if we cannot collect the necessary amounts from your bank account or credit card on the day we request it. Please reference the Service Accuracy Guarantee by telephone at 888-273-3356 with respect to an error made during the period such recipient(s) were HomePay customers.