What every family needs in a nanny contract

parents and baby

When hiring a nanny, you need to make sure everyone agrees on details related to job duties, pay and benefits, vacation days, house rules and more. The most efficient way to keep everything organized and avoid issues with your nanny down the road is to create a nanny contract. This employment agreement will ensure you talk through important aspects of your nanny’s role, and holds you both accountable for what you agreed on.

Learn more about why families need nanny contracts.

Below is a list of items that we recommend including into your nanny contract. Alternatively, you can download our free Sample Nanny Contract, which can be personalized to fit your needs. Also review our Nanny Rules that go along with this contract.

Your Next Steps:

  • Download our free sample nanny contract. It is customizable so you can go over the details with your nanny and cater it to your individual needs.
  • Print out two copies of the contract, sign both and ask your nanny to do the same -- then you each keep a copy.
  • Create a payroll account to make handling payment and nanny taxes easier.

 


What Your Nanny Contract Should Include

  1. Start Date 
     
  2. Worksite Address
     
  3. Work Schedule
    • Should encompass all seven days of the week with start and end times - as well as the total daily and weekly hours your nanny will work.
       
  4. Job Responsibilities
    • Should include a general overview of what the nanny will be expected to do while on the clock. A separate list of detailed tasks, timelines and instructions can be included on a different document if you prefer.
       
  5. Compensation
    • Should include your nanny's hourly rate of pay, overtime rate of pay and total weekly compensation. You should also let your nanny know if they will be paid weekly or bi-weekly.
       
  6. Additional Payment Items
    • These include whether you will reimburse for miles driven on the job or cover certain expenses for your nanny, such as health insurance, public transportation, parking or cell phone service.
       
  7. Paid Time Off
    • Should include any paid sick leave and/or paid vacation days you plan on giving to your nanny.
       
  8. Holidays
    • Should include a list of paid and unpaid holidays your nanny will have off.
       
  9. Tax Withholding and Reporting
    • Let your nanny know that taxes will be withheld and that you will be handling their W-2 at year-end and be responsible for reporting their wages to the IRS and the state.
       
  10. Social Media Policy
    • Describe what an appropriate use of social media is while on the job and whether your nanny is allowed to share photos of your children.
       
  11. Termination Policy
    • List the items in which your nanny can be fired so they know what is unacceptable while working for your family. You should also discuss expectations, such as advanced notice, if your nanny plans to leave her job.
       
  12. Raises and Reviews
    • Let your nanny know when their job performance will be reviewed and when they are eligible for a raise.

 

 

Legal Notice: This document and the information in it is presented to be used solely as an example and general guide and is not intended as legal advice. By using this document, the user hereby agrees to release and hold harmless Care.com and Breedlove & Associates, LLC from any liability arising under or relating to this "Sample Nanny Contract" document whether arising in contract, equity, tort or otherwise.

89 Comments

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betty brumley

the contract sounds great! thank you,b.b.
May 17, 2016 at 2:04 PM
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Princess V.

Very helpful
March 07, 2016 at 12:44 AM
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Merri Reilly

I just took my first nanny job and really like it so far. :). I do have some questions as far as my salary though. My family would like to pay me cash weekly si they don't have to claim it as an expense. I'm not sure why they requested this. 1) i don't mind this form of payment as it's more $ in my pocket. 2) Is this legal? I don't want to get in trouble down the road. :) Thank you for this blog and the opportunity to learn processes policies relating to nanny work. Thank you! Merri
February 27, 2016 at 7:32 PM
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Cynthia L.

I downloaded another contract somewhere, I will see if I can find it ,, Its good for both parties to have a written agreement it protects each side as well as your loved one!! No matter what your needs are put them in writing , and get copies of all docs and sign it .. you can do it for 30 to 90 days .. or on going ..
February 26, 2016 at 8:07 AM
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Pamela Stafford

It is important to give two weeks notice, it is a professional courtesy and will usually take your employer at least that long to interview and replace you. This could be bad for your character reference, to quit on short notice, unless your employer has already given you a date when they will no longer need your services. If it 100% cannot be avoided, then you need to be up front with your employer, as soon as possible when you must quit/ last day available ASAP.
February 20, 2016 at 10:11 AM

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