W-4 Forms for Nannies and Caregivers
Why you need both federal and state tax withholding forms if you're a nanny or you employ one -- and where to get the documents.
Whether you're a caregiver or a family hiring a caregiver, if the total wages paid out will be $2,000 or more in a calendar year, certain taxes must come into play. Specifically, the caregiver needs to account for federal (and possibly) state income taxes owed to the IRS and state tax agencies.
Federal W-4 Forms
At the time of hire, caregivers should fill out Form W-4 so the family can accurately calculate how much federal income tax to withhold from them each pay period. To make this process easy, you can also download the document on the IRS website.
State W-4 Forms
Most states also have income taxes and recommend caregivers fill out a specfic withholding allowance certificate or exemption certificate to account for state income taxes. Some states simply allow the caregiver to use the same allowances they selected on the Federal W-4 while a few don't have any state income taxes at all.
To figure out how much caregivers should be paying in taxes each week, check out our Nanny Tax Calculator.
A List of State W-4 Forms
Click on your state to find the right W-4 form.
- Alabama (called an A-4)
- Alaska (No state income tax)
- Arizona (called an A-4)
- Arkansas (called an AR4EC)
- California (called a DE 4)
- Colorado (use a federal W-4)
- Connecticut (called a CT-W4)
- Delaware (called an SD/W-4A)
- District of Columbia (called a D-4)
- Florida (No state income tax)
- Georgia (called a G-4)
- Hawaii (called an HW-4)
- Idaho(use a federal W-4)
- Illinois (called an IL-W-4)
- Indiana (called a WH-4)
- Iowa (called an IA W-4)
- Kansas (called a K-4)
- Kentucky (called a K-4)
- Louisiana (called an L-4)
- Maine (called a W-4ME)
- Maryland (called an MW507)
- Massachusetts (called an M-4)
- Michigan (called an MI-W4)
- Minnesota (called a W-4MN)
- Mississippi (called an 89-350)
- Missouri (called an MO W-4)
- Montana (use a federal W-4)
- Nebraska (use a federal W-4)
- Nevada (No state income tax)
- New Hampshire (No state tax income)
- New Jersey (called an NJ-W4)
- New Mexico(use a federal W-4)
- New York (called an IT-2104)
- North Carolina (called a NC-4)
- North Dakota (use a federal W-4)
- Ohio (called an IT4)
- Oklahoma (use a federal W-4)
- Oregon (use a federal W-4)
- Pennsylvania (No state W-4 required -- flat income tax rate for state residents)
- Rhode Island (called an RI W-4)
- South Carolina (use a federal W-4)
- South Dakota (No state income tax)
- Tennessee (No state income tax)
- Texas (No state income tax)
- Utah (use a federal W-4)
- Vermont (called a W-4VT)
- Virginia (called a VA-4)
- Washington (No state income tax)
- West Virginia (called a WV/IT-104)
- Wisconsin (called a WT-4)
- Wyoming (No state income tax)
Your Next Steps:
* The tax information contained in this article should not be used for any actual nanny relationship without the advice and guidance of a professional tax advisor who is familiar with all the relevant facts. The information contained herein is general in nature and is not intended as legal, tax or investment advice. Furthermore, the information contained herein may not be applicable to or suitable for your specific circumstances and may require consideration of other matters.
For more tips and advice, check out these Nanny Tax Articles.