Checklist for a Child Care Medical Emergency

10 things you and your sitter need in case of an emergency.

Medical checklist

When our newborn is lying peacefully in her bassinet, it's hard to imagine that we (or their babysitter or nanny), may ever need to take this child to the emergency room, for a broken finger, an acute asthma attack, an injury from a car accident or other crisis.

But in case the unwished-for crisis occurs, you want to be prepared (and to have your sitter prepared, too), for any information that may be needed.

Here are ten items to include in a child care emergency checklist. Keep the list on your refrigerator (in situations with more than one household, post it in each household) and give a copy to all your caregivers.

Emergency Checklist

  1. Your children's full names, correctly spelled. (Your babysitter may know their nicknames, but correct, full names are on health insurance cards.)
  2. Your children's address, ZIP code, and phone numbers. List two addresses if parents live at separate homes.
  3. Contact information for each parent, including work and cell phones, name of employers, work addresses, and hours they will normally be there.
  4. The pediatrician's name and contact information, and the same information for any specialists your children see, along with a notation on what their specialties are.
  5. Contact information for the dentist and orthodontist.
  6. Drug and food allergies your children have.
  7. Medical conditions your children have, medications taken, and danger signs to be aware of for each of those conditions. For example, will your sitter know how to identify an asthma attack? Be sure you tell her how to recognize it, how to help with the inhaler and when to call 911.
  8. Your children's health insurance policy number, the subscriber's name, and the address and phone number of the insurance company (there's usually an 800 number or member service number listed on the back of the insurance card). Some insurance companies will allow you to order duplicate cards, which can be extremely useful for your babysitter or nanny. This is often the very first item asked for in the emergency room.
  9. Family and friends to call, plus their contact information, in case the parents can't be reached.
  10. If you have more than one child, you should include their cell phone numbers, if any, as well as an emergency contact number of a friend or family member who can gather everybody together in case of an emergency. It's worth taking a few moments to tell your kids what will happen if there is an emergency with one of their siblings -- that a friend or family member will find them and bring people to their home or to the hospital if necessary.

We all hope that you'll never need the above list, but being prepared in a crisis can help things go smoothly and prevent panic.

Ronnie Friedland is an editor at She has co-edited three books on parenting and interfaith family life.

* This article is for general informational purposes only. It is not intended nor implied to be providing medical advice and is not a substitute for such advice. The reader should always consult a health care provider concerning any medical condition or treatment plan. Neither nor the author assumes any responsibility or liability with respect to use of any information contained herein.

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Comments (29)
Member Care
Hi Danita, thank you for your comment! We, too, think it is very important to be prepared! You can certainly make up your own form for parents to fill out, but we also have one available on the site that you may download and share with the families you work for.

We appreciate your thoughtfulness and awareness of how important it is to be prepared in the event of an emergency, and we hope this helps!
Posted: July 10, 2013 at 5:56 PM
Photo of Danita L.
Danita L.
Having a list of contacts in case of an emergency is very, very important. Information about a child's allergies, other medical conditions, routines, appetite, fears,interests, and socialization skills are also important to know. This also includes Child's doctors, administration of medicine,and nearest hospital.
Is there a way to get these forms or should I make up my own? I want be able to present them to the parents before I start my first day of work.

Thankyou so much for your help.
Posted: July 08, 2013 at 1:19 PM
Photo of Denise T.
Denise T.
Sarasija, I would appreciate a copy of the list also. Thanking you in advance!
Posted: June 17, 2013 at 5:42 PM
Member Care.
Hi Rebekah,

That's wonderful to hear. Feel free to check out this article as well:
Posted: April 25, 2013 at 11:50 AM
I would love your emergency contact list!
Posted: April 24, 2013 at 10:59 PM
Photo of Sierra B.
Sierra B.
Is there a resource online that would have a "one stop shop" if you will, for forms I could compile into a "nanny notebook"? I have a special needs child so if there is one out there that could make things simple where I could just fill in the blanks that would be great. Any info is appreciated. Thanks!
Posted: November 06, 2012 at 2:22 PM
Photo of Brittney L.
Brittney L.
Hello I would also like a copy of your form please and thank you
Posted: November 03, 2012 at 4:58 PM
Photo of Dessirree K.
Dessirree K.
This is very informative. I will print this information for future reference. I love this site. Even if I don't get work at least I get more knowledge.
Posted: October 23, 2012 at 1:37 AM
Photo of Ada R.
Ada R.
Hello, I would like a copy of your form too! Thanks a lot!
Posted: October 22, 2012 at 3:33 PM
Sarasija, I just saw your post. Can I please get a copy of your emergency form? Thanks
Posted: September 28, 2012 at 5:29 PM
Photo of Virginia C.
Virginia C.
Can I have a copy of your list as well.
Thanks, Virginia
Posted: August 30, 2012 at 3:30 PM
Photo of Shelia S.
Shelia S.
Can I please get a copy of your emergency form?
Posted: August 26, 2012 at 6:37 PM
Audrey L.
I would love a copy of your template as well.
Thank you
Posted: August 15, 2012 at 7:47 PM
Tara A.
Sarasija, Could you please send me the list as well. Thank you very much.
Posted: July 25, 2012 at 11:26 AM
Photo of Rhonda C.
Rhonda C.
Can I please get a copy of your emergency form? thanks
Posted: July 05, 2012 at 10:36 PM
Photo of Peter R.
Peter R.
Sarasija, could you message me your list as well?

Thanks, Peter
Posted: June 19, 2012 at 11:03 AM
Photo of Irene S.
Irene S.
Count me in on your info also PLEASE ?????
Thank Irene S.
Posted: June 04, 2012 at 1:51 AM
Photo of Denise S.
Denise S.
Could you please share your emergency list with me as well? Thanks so much! Denise S.
Posted: May 17, 2012 at 3:23 PM
Can I have a copy of the list as well!
Posted: May 10, 2012 at 1:16 PM
Amy C.
I would love one also, I am tired of writing info on my white board on my fridge. Thanks :)
Posted: April 21, 2012 at 10:11 PM
Photo of Amanda T.
Amanda T.
I would love a copy of the emergency form I start for a family in a a week and I want to come prepared for when I see them again.
Posted: April 21, 2012 at 1:11 AM
Jessie C.
please send me a copy as well. thank you so much!
Posted: April 12, 2012 at 1:52 AM
Photo of Kirston S.
Kirston S.
I would be interested in your emergency form if you would like to post it or message it to me.
Posted: April 07, 2012 at 8:24 PM
Photo of Irene P.
Irene P.
can i get a copy as well please??
Posted: March 28, 2012 at 9:25 PM
Photo of Sharon M.
Sharon M.
I would love a copy of your form, Sarasija! I'm just getting started answering ads so trying to get all the info and tips I can...Have a great day :)
Posted: February 27, 2012 at 3:24 PM
Melissa K.
Sarasija P. - can you please send me the example you created? I don't know how to message you through

Posted: February 26, 2012 at 9:06 AM
Photo of Christy C.
Christy C.
I would be interested in your emergency form if you would like to post it or message it to me.
Posted: February 24, 2012 at 3:20 PM
Photo of Sarasija P.
Sarasija P.
Hi, if anybody needs an emergency form, I made one that I can message/post through for anybody that is interested! Also I found it is useful in general for yourself as well to keep an emergency information form on your fridge or near a telephone so that in case of such a situation, you are very prepared and have a set protocol and know what to do.
Posted: February 20, 2012 at 12:12 AM
Photo of Marina R.
Marina R.
It would be very helpful to have sample forms for such things as emergency medical care permission, maybe a sample childcare contract, etc.
Posted: April 19, 2011 at 12:16 PM
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